The Conewago Township Board of Supervisors held their regular meeting, Wednesday, June 11, 2003. Those present were:

The meeting was called to order by Vice-Chairman Rochat at 7:25 PM.

MINUTES OF MAY 14, 2003 - Motion by Rochat second by Brandt to approve May 14, 2003 minutes as submitted after correction under reappointment of Planning Commission to read Vote 3-0, in reference to Robert's Rules of Order, that no verbal vote means the person didn't abstain publicly. Motion carried.

TREASURER'S REPORT - MAY 31, 2003 - Motion by Brandt second by Rochat to approve the Treasurer's Report dated May 31, 2003, subject to audit. Motion carried.

EXPENDITURES REPORT - JUNE 11, 2003 - Motion by Rochat second by Brandt to approve the expenditure report dated June 11, 2003 in the amount of $45,784.25. Motion carried.

SUBDIVISION/ENGINEERING FEES & STATUS REPORTS - Billing all up-to-date.

PLANNING COMMISSION MINUTES - June 2, 2003 - For review only.

PUBLIC COMMENTS - George Giangi, TMI Emergency Coordinator - April 22, 2003 the Conewago Township participated in a Dauphin Country Emergency Drill. This was in conjunction with TMI and FEMA. Mr. Giangi reported the township received honorable mention from FEMA.and the county also said our township stood out as far as preparedness. Lt. Tom Barkdoll, Troop H - He recently moved to the area and is the Commander for crime in seven different counties. He wanted to let us know he is the new representative for the township and he would address any issues for traffic, crime, etc. Lt. Barkdoll plans to attend our meetings on a quarterly basis, unless we have some type of special concern. He left his business card and if we have any questions the township may call him anytime. Rochat ask if for year 2003 the report could include number of calls and response times for the township. Elkton Sparkler - Michelle Emel - June 28 - July 5, 2003. - Elkton Sparklers is asking for a Temporary Building Permit to set up a tent to sell their products such as firecrackers, etc. at site of University Music Center, Elizabethtown Road. She has included a lease agreement, plot plan for tent placement, copy of insurance policy that covers each site, and list of products they sell. The zoning officer asks that they respect placement of signs and to only have a sign at actual site. A motion by Brandt second by Rochat to grant Temporary Building Permit with no other signs except at site. Motion carried.

PUBLIC COMMENTS Continued, Vice-Chairman Rochat ask that residents stand, state their name for the record and limit their comments to 5 minutes: Annual Pumping Requirements, Phase 1 Sewage - Due to pump 2003.

Jane Hafer, 2492 Chestnut Rd. - Her concern this evening is regarding the sewage system because she received a letter saying she must pump septic system after 3 years. She doesn't feel they should have to pay to empty tank now and pay again after hooking up to sewage system. She is looking for a waiver. Rochat said OLDS Management Plan requires a three-year cycle and some people choose to pump more often. Those residents who inspected/pumped in year 2000 are due to pump 2003. The Board did not have construction dates from DTMA at time the letters were sent and it was the decision of Board at that time they are required to do the pumping, and some people in this area already have complied.

The solicitors concern is that we adopted Act 537 and OLDS Management Plan and it requires pumping to be done in a certain calendar year, but he is not aware of any blanket waivers. The idea is to protect the waters of the Commonwealth and this is the reason we are doing Act 537 sewage project. Although it may be inconvenient and an expense, the harm if someone has a malfunctioning system the pollution to the water of Commonwealth can be affected by this. This could also jeopardize our application with PENNVEST for financing, and also if for some reason DEP found out we were not abiding by OLDS Management Plan and Act 537, it could affect our ability to get PENNVEST funding. Even though, we think construction is in place and may connect by spring or summer the project could be delayed because of weather, and may not be a year down the road and could be next fall. The Board would have to deal with this same question next January for those required to pump 2004. Those residents could get a break because they are in the same year they would be required to connect if system is installed. If for some reason in January the system isn't ready the Board is going to have to make that same decision if you can't connect until 2005, those due in 2004 to pump would have to pump to comply with the Management Program.

Mrs. Hafer also wanted to know what the extra amount is for - it is for debt service on bond. She also asked if the township applied for money under clean water act. PENNVEST money is federal money that goes through the state. She also wanted to know if the township planned to have these 72 homes (Hills of Waterford) hooked to the system, and whether we went up Chestnut Road because we needed to make it more feasible. When we started the program Rochat said he wasn't on the Board, but we were mandated by DEP to put in a sewer system in Phase l, because of their survey's. When planning for Act 537 those homes were not in the project and they were coming down Chestnut Road anyhow. Is the builder of 72 homes(Hills of Waterford) paying $6000? He is putting his own lines under the road at his own expense . What he pays to put lines in the street and connect those homes is equivalent, plus what he will contribute for interceptor lines will exceed what those residents pay. He also dedicated land for the pump station and actually it's a benefit to have those extra homes to make its more economical for everybody.

The solicitor wanted to go back to where Mrs. Hafer got her information that Chestnut Road was added, when this probably increased the cost because of the number of houses there and the distance the lines had to be extended. Once DEP is involved the township needed to design a system so you are not coming back 5-7 years and adding 300-500 feet to system. All those factors finally adopted Act 537 with the best long-range plan for the township to meet DEP requirements.

Mrs. Hafer's final question was that she said to Kim Bloom, DTMA, that the letter says its mandatory to hookup to system. Kim said it is only mandatory if you live closer than 150 feet. The solicitor said it is a state law, and if you were 175 feet and you had a malfunction you would want to hook on.

Shawn Sauerwine - Blue Ribbon Drive - He agreed with the comments for economical reasons, but his main concern was his basement is designed for drywall, does the plan allow him where to hook on. His plumber needs to look at stakes and take measurements to make sure line design is deep enough for basement service. The stake is placed in yard to determine where sewer should go in case you want to rearrange plumbing inside home or bypass trees etc. You need to have your plumber call DTMA to move the stake to other side of house if depth is right. Also, he asked, if water is coming and would you be allowed to have one spigot connected to your well. Kim Bloom, DTMA has spoke with Mary Ann Royer of PA American Water and they sent letters to the Laurel Woods area. It goes by interest, so call Mary Ann Royer, and let her know your feelings on this issue. Also PA American Water Co., is proposing to install water to Dowhower property (Hills of Waterford).

Joel Buckley - Conewago township has copy of DTMA Sewer Design depth of street in front of your house - to verify if its deep enough. They are finished changing the depth of lateral. If the controlling point on the street basement service lateral riser, is 12 ft. your plumber would have to go down 6 ft.

Andy Wolfe - The $6,000 connection fee is based on DTMA's bond at 4.9% The project is $1.5 million more than originally estimated, so the Board has filed an application with PENNVEST with possible funding as low as 1%. The township is not sure what percent they will get, but this could save residents $85,000 per year for each percentage below 4.9%. PENNVEST will meet in July and we should have an answer by the end of July or beginning of August.

Cindy Fricchione - Rhoads Drive - When they put lines in for sewage are they going to be in front of her house. She is the only house on Rhoads Drive and didn't know where the lateral will be for them to hook up. Kim Bloom said they need to look at design drawings in the township office, because they will come up Rhoads Drive somewhere to hook on.

Tim Durgery - He heard that Chestnut Road is going to be widened to 4 lanes. Rochat said that is not true, it is already wide where you are. Barbara Reynolds - 2626 Chestnut Road said it is already wide in different areas and she also agrees with Mrs. Hafer

PROPERTY MAINTENANCE ORDINANCE - The solicitor said the property maintenance ordinance is still on hold.

DTMA STATUS REPORT - Kim Bloom explained the grant program with DTMA through Dauphin County Grant Development. This grant money is based on income and they index this every February. Grant development will send all residents survey forms to fill in guidelines for 1, 2, 3 person. Check yes or no within your range. DTMA will send them to Dauphin County and the county will contact people regarding their application October, 2003. The solicitor asked Kim to explain DTMA's financing of $6,000. connection fee. The connection fee can be on installment plan bond at the rate of 4.9% interest for a fixed rate for six years with quarterly payments, plus interest - which would be 24 quarters.

Kim Bloom received lots of phone calls when letters were sent to Conewago and Derry Twp. residents in the project area. The letter referred to the stake in your yard where lateral would be and to notify DTMA by June 10, 2003 if this wasn't suitable. The contractor will start Monday, June 15 on Azalea and Dogwood Road. Because of school bus situation the contractor will leave Laurel Woods around June 30, and close Church Road and detour traffic until August when hopefully that area will be finished and will than return to Laurel Woods. A resident who wants to do some remodeling asked even if the system is operational would it be possible to have line installed to house. Kim will check but doesn't think that is allowed until pump station is functional. Voluntary permits may be obtained even if the whole project is not finished by calling DTMA for permit, for the plumber to put line on home site. At the time the permit is picked up the connection fee is due. Once the whole project is finished anybody who hasn't connected will be issued an official notice and would have to hook on within 60 days.

OLDS MANAGEMENT PROGRAM - The calls for pumping reports due for year 2003 are coming in on a steady basis. The secretary will update those residents who have not complied in Year 2002 and 2001 for the next meeting.

THE SALVATION ARMY - Jim Moyer - Mr. Moyer is representing The Salvation Army and is here to ask permission to use township site for clothing and shoe container. He brought literature explaining the uses of the container and size, etc. They would place one bin 5 x 5, and the container would be checked almost everyday. If people were to dump things like sofas and big items, The Salvation Army would be responsible. Mr. Moyer said the bins are clearly marked and the letters are large as to what is allowed in the bins. He would place the bin for 30-day trail basis and if the township is uncomfortable, please call him. The clothing and shoe collection is the sole source for their Drug & Alcohol program, which he said they are recycling lives. A motion by Brandt second by Rochat to grant Salvation Army a trial basis for 30 days. Motion carried.

UPDATE - ENGINEER JAY ZIEGLER & SHELLY PROPERTY - Mr. Shelly had a meeting scheduled June 12, with Soil Conservation and has not been able to get a hold of Mr. Stirling, PENNDOT. This pertains to driveway cuts and connecting to stormwater pipes next to Warburton's Greenhouse. Mr. Shelly has hired a firm but because of weather can't correct this situation with Mr. Ziegler yet. The fire company said there was about a four-gallon spill and DEP said there was more, but some could be runoff. Once the soil test is done that will confirm what needs to be done to correct spill.

DONALD & RACHEL SHEARER - WAIVER OF LAND DEVELOPMENT - Kevin Ricker, Contractor - 380 Meadow Lane - Zoned Residential Country. The Shearer's are proposing to erect an 1120 sq. ft. barn for the purpose of alpaca horses, equipment storage, and feed. The Planning Commission recommend approval of waiver of land development plans subject to township engineers comments on storm water run-off. The zoning officer said the contractor had already started without a building permit, and was told he had to get a waiver because of impervious 1120 sq. ft, is over 800 sq.ft, height of building is 14 ft. for accessory building and setback is 105 ft. on side property. A motion by Brandt second by Rochat to grant waiver of land development subject to engineer's comments on storm water. Motion carried.

BURK - FINAL SUBDIVISION PLAN - 2840 Chestnut Road, Elizabethtown, Zoned - Residential Suburban. This parcel is a 4-lot subdivision 1 lot will be an add on to adjacent landowner and the 3 lots will be new residential lots along Chestnut Road. Mr. Burk said plans are not notarized yet, but the road master and engineers went to look at property concerning widening of road. Mr. Burk presented the proposal of cost to estimate to widen 3ft. and 6 ft for shoulder, put pipes in and stone driveway. Need pipe extended 8 ft wide roadway to require 14 ft., 3 ft of pavement and 6 ft. of shoulder, A motion by Graybill second by Rochat to extend pipe and roadway as submitted. Motion carried.

Needs approved: 1. E & S Plan from Dauphin County Conservation District; 2. Agree to widening of road by Board; 3. Approve planning module - needs signed and submitted including resolution for land development for planning module. 4. Approval of Security Bond, 5. A new deed for combined property. A motion by Rochat second by Graybill to grant approval of final plan and widening of road as submitted with stipulation that escrow amount would be based on improvements to roadway subject to engineers approval for DEP Permit and to authorize secretary to sign resolution to DEP Planning Module. Motion carried.

AGREEMENT FROM MCCORKLE PROPERTY-KNOTT - McCorkle property only two lots are allowed on original 28 acres which is purchased for them. The remaining 23 acres maynotbe subdivided and can only be sold as one lot. The solicitor settled with McCorkle/Knott to pay $796. legal fees incurred by township for dealing with this issue. A motion by Graybill second by Brandt to authorize the solicitor to execute McCorkle Agreement. Motion carried.

SEWAGE HOOKUP BETWEEN CONEWAGO-DTMA - If someone from Laurel Woods paid for lateral to hookup to DTMA several years ago, they may hookup with DMTA, and are not part of the new system. If they didn't pay for a lateral years ago they are part of the new system. Rochat asked the solicitor to contact DTMA to make sure there is no misunderstanding pertaining to those situations. Nobody can hook on without agreement between Conewago and Derry Twp.

ABERDEEN MILLS - Contractor - Brandt said he received a call from the contractor refurbising gas line pipes at Aberdeen Mills and he wants permission to close bridge. The solicitor said as long as the Board is comfortable and the contractor puts up proper detour signs, open to local traffic, and dates of closing of road, beginning and ending dates.

PLANNING COMMISSION - TERRY WHITMEYER - A motion by Rochat second by Graybill to authorize the secretary to order a plaque for Terry Whitmeyer commending him for his years of service as member and chairman of the Planning Commission. Not to exceed $100.00. Motion carried.

OTHER ITEMS FROM BOARD REGARDING CONCERN FOR ZONING ISSUES:

1. Brandt said Recreational Area should not be in flood area.
2. Rochat told Brandt in his absence because of death in family, he authorized the painting of township building and to pay half of bill. Hold check until they start work. Brandt will contact as to what color they should use.
3. Rochat mentioned the secretary was locked out of office because doorknob was loose and he tried to fix it and eventually got into office. He authorized secretary to call locksmith to fix lock. He made the extra keys needed and also fixed molding where somebody had tried to gain entrance to office
4. Rochat asked solicitor if there is a formal policy to determine the limit of years of term on any of the townships offices held. Solicitor suggested possibly a one-page policy would be sufficient, which he would prepare.
5. Rochat would like ordinance on cul-de-sac revised.
6. Rochat said to table HRG bill for work on PENNVEST funding and hold bill for HRG for July meeting to be reviewed.

Motion by Rochat second by Graybill to adjourn at 10:00 PM.

   Respectfully submitted,
   Shirley A. Bretz,
   Township Secretary