The Conewago Township Board of Supervisors held their regular meeting Wednesday, February 9, 2005. Those present were:

John Rochat	Galen Shelly	Jay Brandt
Shirley Bretz	Dolores Kuntz	Jon Yost
Frank Chlebnikow	Kim Bloom, DTMA	Bill Estep
Grant Bleacher	Paul Liskey	Joel Buckley
George Giangi	Rosalie Sarfert	Tom Barkdoll, PSP
John Koser	Ken Grubb	Mark Wagner, Mt.Joy Twp
Irvette Timms	Joe Answine	Louise Answine

The meeting was called to order by Chairman Rochat at 7:30 PM.

MINUTES of January 3, 2005 - motion by Shelly second by Rochat to approve the minutes of January 3, 2005 as submitted with correction to equipment rental rates for loader should be $94.00. Motion carried.

TREASURER'S REPORT - January 31, 2005 - A motion by Rochat second by Brandt to approve the Treasurer's Report dated January 31, 2005 subject to audit. Motion carried.

EXPENDITURE REPORT - February 9, 2005 - A motion by Brandt second by Shelly to approve the expenditure report dated February 9, 2005 in the amount of $43,631.96, but to hold Check No. 4714 in the amount of $6,634.00 subject to Brandt's approval Motion carried.

PLANNING COMMISSION MINUTES - JANUARY 31, 2005 - For Review Only.

SUBDIVISION/ENGINEERING FEES REPORT - Billing all up-to-date.

PUBLIC COMMENTS - Lt. Thomas Barkdoll, PA State Police, Troop H - He stated considering all the issues that his department deals with, there are very few incidents in Conewago Twp. which has no crime pattern. At this time of year he does an incident class summary and for the year 2004, the state police responded to 18,798 calls within the county. He had the Bureau of Technology run a report of incidents within Conewago Twp.and for the 2004 year there were 283 incidents which is 1.5% of all state police responses in Dauphin Co. They have a Computer Mapping Program they call prophecies which determines crime pattern, clusters of driving accidents, etc. The other comments he had is regarding Emergency Management regarding terrorist threats. The State Police cannot do everything and encouraged the residents of Dauphin County and the Commonwealth to get involved, and report any concerns they may have to Bureau of Criminal Investigation, and E-Mail site, etc. Rochat mentioned that the Dauphin County communication now has location capability for cell phone use in 911.

George Giangi, Emergency Management Update and Power Outage Update - Emergency Management Update - The grant we requested from Dauphin County for $895.00 for emergency response was approved for replacing bullhorns, filing cabinet, upgrade panel box. On May 3, 2005, TMI Emergency exercise will take place in the township building. This exercise is every two years and is evaluated by FEMA and the State and Board of Supervisors, Road Crew, Secretary and Treasurer should attend. From March 16 to March 18, 2005 there will Homeland Security Conference held at HACC. It is open to the public, evenings are free, and Giangi's sub-unit will be doing a presentation on businesses' and industry, and critical infrastructural. Met-Ed Power Outage - Giangi has been corresponding with the area manager and there are some points of contention that are not agreed on yet, but he has the support of Board of Supervisors and John Payne's office. See letter dated February 9, 2005 in response to Giangi's letter dated January 14, 2005. Met-Ed will continue to monitor the performance of the circuits that provide electric service to Conewago area and will take appropriate action. Met-Ed cannot guarantee uninterrupted service due to storms, car pole accidents and other events beyond their control, but they will make every effort to provide safe reliable electric service.

PROPERTY MAINTENANCE ORDINANCE - No update this month.

OLDS MANAGEMENT PROGRAM - On February 3, 2005, reminders were sent to residents who were due to pump in 2004, and notices for residents due to pump in 2005. The engineer will have a proposal for the March meeting to update database to GIS Program. If updated, the secretary would be able to bring up a list of residents due to pump etc.

PENNVEST APPLICATION EXPENSES AND APPROVAL FOR PAYMENTS - The solicitor asked for approval for PENNVEST Application #12 in the amount of $8,444.35 for engineering fees, etc. A motion by Brandt second by Shelly to submit Application #12 for payment for reimbursement from PENNVEST in the amount of $8,444.35. Motion carried. The solicitor also asked for authorization of payments for prior invoices for Applications #10 and #11. A motion by Rochat second by Brandt to authorize payment for invoices received for PENNVEST funding. Motion carried.

STATUS REPORT, DTMA - Phase II of Act 537 for Rt. 743 - Phase I - Kim Bloom, DTMA - Bloom said there are 209 connections - 199 new and 10 from old project. Five people need permits and deadline for those permits is February 18, 2005. If permits are not obtained they will be turned over to the Board of Supervisors to take action on. There are 40 residents left who need to hookup, they have their permits and also have signed on with a plumber. Residents with late permits are paying interest. She wanted to know if the Water Company is finished in Laurel Woods's area because DTMA needs to finish paving in March or April. The water company is still putting in laterals and is telling the plumbers to put pipes to curb, but the water company is stopping 2 to 3 ft. short. The contract for paving was never closed. Brandt will call Water Company for timetable for a March date. Phase II of Act 537 for Rt. 743 - The solicitor stated that the township is available for future bonds and have not over extended their borrowing limit.

KOSER BRIDGE - Repair and Replacing - Paul Liskey -His concerns are for the residents who use Koser Road Bridge and if the repairs to Rt. 743 are done in 2005, that will put more hardship on all residents and businesses in that area. Rt. 743 is a dangerous road and there are a number of senior citizens who used Mapledale Road and Koser Road Bridge who have not complained, but are concerned about having to use Rt. 743. It has been a year and nothing has been done to proceed with repair or plans to update a new bridge. Liskey is asking the Board of Supervisors to proceed with temporary repair to Koser Road Bridge as soon as possible and at the same time to proceed with a plan for a new bridge.

Rochat stated that without putting the blame on anyone there has been a change of employees within Mt. Joy Twp. and miscommunications with both townships, but we need to work toward replacing the bridge. A year ago we signed an agreement with Mt. Joy Township to do the repair and to work toward replacing the bridge within 5 years, and now we have 4 years left on that agreement.

Mark Wagner, Mt. Joy Township Manager - He stated they recently hired Road Master Andy Brandt, who has 20 years experience in public works department and they have a total of 4 employees in that department. Andy looked at bridge on February 8, 2005 and he discussed with the manager how to stabilize the abutment. Mt. Joy is willing to go forward with temporary repair and how the two townships can stabilize corners as follows:

1. The alternate way for short term and would be satisfactory is to replace the large stone abutment. In order to do this the tree needs to be removed. Mt. Joy Twp. can do this with the help of Conewgo Township Road Crew and they don't have to go into the stream.
2. When abutment is accomplished, then the salvage steel deck can be welded in place to beams.
3. When deck is in place railings should be replaced and restored (will be similar to Prospect Road Bridge).
4. Hopefully, weather permitting the temporary repair can be completed in 3 to 4 weeks
5. Setup a chain of command to get work done with Andy Brandt, Mt. Joy Township Road master to oversee the project, direct the two township road crews, any questions pertaining to repairs to Mt. Joy Twp. Manager-Engineer and than to our Chairman of the Board of Supervisors, which will be relayed to the other supervisors.

Wagner also mentioned residents should be aware that this is a temporary repair and not meant for heavy traffic flow. He said this is not a healthy bridge and it is important to move forward to replace the bridge.

A motion by Brandt second by Shelly to proceed with temporary repair to Koser Road Bridge with Andy Brandt to oversee the project with the two township road crews. Motion carried.

A motion by Shelly second by Rochat to authorize John Rochat, Chairman to discuss procedure for new design for bridge within 30 days with Mt. Joy Township, and come back to the Board. Motion carried.

PROSPECT ROAD BRIDGE - No update on this bridge, but the solicitor suggested sending a letter to Mt. Joy Townshp, if their main concern is liability, to indemnify them, but we want them to share expenses to interim maintenance and repair of bridge.

CONEWAGO TOWNSHIP COMPREHENSIVE PLAN - Ken Grubb, Chairman for the Planning Commission said Kent Bachmann, Alternate was at LDARCP and they wanted to know what they could do get us to come back to their plan. Grubb felt that since our Planning Commission voted LDARCP down twice and the Board of Supervisors chose to withdraw, the Planning Commission needs guidance on how to proceed, and what the Board expects with updating the township comprehensive plan of Planning Commission and how much Rettew should do. Everyone feels that the original plan is not bad just old. Rettew Associate would be assisting the Planning Commission on strategic and policies. The Planning Commission would like to have a joint meeting with the Board of Supervisors to have them involved in scope of plan. Grubb will e-mail Planning Commission members regarding a date and let the secretary know suitable date so she can advertise meeting.

FEE RESOLUTION NO. 1-97, Building Code - Construction Price or Market Value - Still working on prior resolutions and will move this item up.

PARKS & RECREATION PLAN - Frank Chlebnikow, said a sample of Parks & Recreation Ordinance was given to Planning Commission to review the document for the Board. The Planning Commission doesn't feel their experts on Park & Recreation Plans and with Rettew's support the Planning Commission will review and have comments with recommendation to the Board.

CHAPELSHIRE FINAL SUBDIVISION PLAN - (Agile Partnership) Nissley Farm in Londonderry Twp./Conewago Twp.- Steinruck Road. - The resubmission of the Chapelshire Final Subdivision Plan was reviewed at the January 31, 2005 Planning Commission Meeting. The Planning Commission recommended approval of the plan subject to making the changes as recommended in the Township Engineers review dated July 31, 2004 and Dauphin County's Review dated January 18, 2005. This is a 170 acre farm located in Londonderry Township with 20 acres in Conewago Township, which are to the rear of two (2) lots and NO residential dwellings will be built in Conewago Township. Londonderry agreed to allow 15 lots in their township and because of their concern for vigorous growth it will be done in two phases of 10 lots with understanding they can come back for the other 5 lots. Those five lots will be cut out of Lot 7 (31 Acres) and Lot 8 (49 Acres), which the Timms and Answine's will retain to subdivide for their children at a later date. They agreed with Londonderry that any further lots cut out of Lot 7 and Lot 8 will be a minimum of 10 acres and will maintain the rural nature of the development. Frank Chlebnikow said we didn't receive a revised plan for the meeting tonight, so there will be no additional comments from engineers or Planning Commission, but any additional comments from the Board would become part of conditional approval of plan and entire plan will be revised at one time.

WAIVERS:

• Section 403- Preliminary Plan
• Section 507 - Stormwater Management
• Section 506 -E & S Control Plan
• Section 405 - Traffic Impact Study

Outstanding Comments and Conditions -

• Section 407.1.(4) - The signature and seal of the professional surveyor certifying the accuracy of the plan.
• Section 407.1A.(5) and (6) - The certification of title and the dedication of rights-of-way must be signed and notarized.
• Section 407.1.A.(20)(f) - A copy of the Department of Environmental Protection Planning Module approval must be submitted or the exemption approved by the Township SEO.
• Need to add distance of township line to back to property line.
• Solicitor's Note: To be included on Subdivision Plan and Deeds. Prior to commencement of construction it is the sole responsibility of individual homeowners to meet current Conewago Twp. Ordinances for any construction taking place in Conewago Township.

HUMANE SOCIETY AGREEMENT - The Board still did not renew the Humane Society Agreement for 2005, because they didn't honor the 2004 agreement to call one of the three supervisors when animals are brought to their shelter. The secretary spoke several times to the person in charge of animals brought to their shelter, and he insists they to not have the revenue or time to call whenever an animal is brought to them. We have several outstanding bills that are not paid and because the agreement for 2005 is not signed they will not accept animals from the township. Rochat will send a letter to them inquiring which supervisor authorized each animal for outstanding bills.

GARAGE DOOR PROPOSALS - The Board has received and reviewed three estimates for replacing garage doors on the township building from Hershey Door Service, Inc., Calder Door & Specialty Co., and Cornwell Door Service. A motion by Rochat second by Shelly to award contract to Hershey Door Service, Inc. and to authorize Shelly to verify that estimate includes R14 Doors and/or submit another bid including R14 Doors, and if Hershey Door is low bidder they will install three protective beams at $175.00 Per Door. Motion carried.

SUPERVISORS COMPENSATION ORDINANCE - The solicitior advertised for an Ordinance of the Township of Conewago, Dauphin County, PA establishing the Compensation of Township Supervisors elected or appointed to office on or after March 1, 2005. Each supervisor would receive annual compensation in the amount of $1,875.00 payable monthly in the amount of $156.25 for the duties imposed by the Second Class Township Code. The present compensation for supervisors is $50. per meeting. The new compensation will not take effect until board members re-election date or election of new supervisors.

A motion by Shelly second by Rochat to adopt Ordinance No. 2005-1, Compensation of Supervisors effective March 1, 2005. Motion carried. Yes-2, No-l, Brandt abstained.

A motion by Rochat second by Shelly to adjourn at 10:30 PM. Motion carried. Next meeting will be March 9, 2005.

   Submitted by,
   Shirley A. Bretz, Township Secretary