CONEWAGO TOWNSHIP BOARD OF SUPERVISORS
Dauphin County, Pennsylvania
3279 Old Hershey Road, Elizabethtown, PA 17022
Tel. No. (717) 534-8556, Fax (717) 533-6643
John D. Rochat, Chairman
Jay M. Brandt, Vice Chairman
Galen H. Shelly
Shirley Bretz, Township Secretary
Dolores Kuntz, Assistant Secretary/Treasurer
The Conewago Township Board of Supervisors held their regular meeting Wednesday, March 09, 2005. Those present were:
|John Rochat||Galen Shelly||Jay Brandt|
|Shirley Bretz||Dolores Kuntz||Jon Yost|
|Max Shradley||Kim Bloom, DTMA||Ralph Watters, DTMA|
|Joel Buckley||Jim Foreman||Michele Coleman|
|Chris Bazewicz||Joel Buckley||Paul Gross,Buchart & Horn|
|Jim Hazen, LDSD||Bill Miller, LDSD||Rosalie A. Sarfert|
|Russ McIntosh,HRG||Marlin Swope, HRG|
The meeting was called to order by Chairman Rochat at 7:30 PM.
MINUTES of February 9, 2005 - A motion by Shelly second by Rochat to approve the minutes of February 9, 2005 as submitted with correction to amount of protective beams from $75.00 to $175.00. Motion carried.
TREASURER'S REPORT - February 28, 2005 - A motion by Shelly second by Brandt to approve the Treasurer's Report dated February 28, 2005 subject to audit. Motion carried.
EXPENDITURE REPORT - March 09, 2005 - A motion by Brandt second by Shelly to approve the expenditure report dated March 9, 2005 in the amount of $39,298.46, but to hold Check No. 4757 until receive receipt . Motion carried.
PLANNING COMMISSION MINUTES - February 28, 2005 - Meeting cancelled due to inclement weather.
SUBDIVISION/ENGINEERING FEES REPORT - Billing all up-to-date.
The legislation was passed in July 2004 and uses state money from slot machines and an increase in the local EIT to reduce school property taxes in districts which participate. Districts that choose to participate in the program must adopt a resolution to impose higher income tax rate. The new funding would be used exclusively to reduce property taxes currently paid by homeowners who qualify for the homestead/farmstead exclusion. In order to qualify for a share of state money for property tax relief, school boards must pass a resolution by May 30, 2005. Districts must ask voters if they would like to reduce their property taxes by increasing the local EIT or levying a personal income tax (PIT). This referendum could take place in November of 2005 or November of 2007 or both.
The Homestead/Farmstead credit or exclusion is a deduction from the eligible property's assessed value on the real estate tax bill. You will not a receive a check, the assessed value of property would be reduced. Each property receives the same reduction in assessed value. The value of the credit is determined by the district's additional EIT at .1%) added to the distribution of state revenues from slots. The school district can increase tax rates, but only by a limited amount without voter approval through a referendum in the spring primary. The district must pose a ballot question for any property tax rate increase that exceeds the index of Act 72 or seek exceptions. The index is an average of the State Average Weekly Wage (SAWW) and the Employment Cost Index for Elementary and Secondary Schools (ECI), a federal figure.
PROPERTY MAINTENANCE ORDINANCE - The solicitor stated since we have a Uniform Construction Code firm he is inclined to go with the International Property Code.
OLDS MANAGEMENT PROGRAM - Update Database - The engineer and computer specialist from Rettew will meet with the secretary the week of March 21, 2005, to discuss the scope of GIS program and how to improve and update the OLDS Program.
PENNVEST APPLICATION EXPENSES AND APPROVAL FOR PAYMENTS - The solicitor asked for approval for PENNVEST Application #13 in the amount of $4,080.48 for engineering fees, etc. A motion by Rochat second by Shelly to submit Application #13 for payment for reimbursement from PENNVEST in the amount of $4,080.48. Motion carried.
The solicitor also asked for authorization of payments for prior bills for Application #12 once funds are received. A motion by Rochat second by Shelly to approve prior bills submitted and approved by PENNVEST for Application #12 once fund are received. Motion carried.
STATUS REPORT, DTMA - Ralph Watters, DTMA stated there are three things to report: there are three residents in Conewago who did not get permits and DTMA will file a lien for connection fee. There are a total of 38 properties who have not connected (includes the three who didn't get permits) and DTMA will put pressure on the plumbers as soon as weather gets better. Mazzuca will be coming back in May to do a walk thru to finish the overlay paving. The township will need to know the final paving cost, so they can meet and discuss, with PA American Water.
PHASE II OF ACT 537 FOR RT. 743 - Herbert, Rowland & Grubic, Inc. is pleased to provide professional services relative to Phase II Sanitary Sewer Project, Photogrammetric Mapping, Field Survey and Base Mapping Professional Services Proposals. See letter dated March 9, 2005. Over the past several months they have discussed financing design issues for the Project as identified in Act 537, which would include gravity sewers, one pumping station and force main, and low pressure sewers with grinder pumps in the area of State Route 743 and Old Hershey Road. The project cost and bid prices in our Act 537 for Phase I was 2.2 million, but actually came in closer to 4.2 million. Taking this difference into account Russ McIntosh stated that Phase II will likely cost in the area of 4.4 million. Other financing options for capital contribution in terms of financing the township should consider an authority, which would qualify the project for grant money.
The scope of services to address mapping needs for the project: Photogrammetric mapping, in performing the ground control surveys, they would establish control points within the work areas and along the proposed sewer alignment for the future use of contractors in construction of project, approximately 5,000 acres will be included in the flight areas and of those 5,000 acres, about 1,000 will be detailed photogrammetirc mapping produced. The mapping produced during this work can be used by the Township or any other engineering firm to design the Phase II Project.
Excluded from this proposal include the following: preparation of right-of-ways or easement plats, wetland delineation/location, field edit/surveying of any portion of the flown area not identified in Exhibit A as requiring detailed mapping and boundary surveying of any kind. Compensation to complete scope of services for the following not to exceed fees including reimbursable expenses: Photogrammetric Mapping, $45,000., Field Survey, $27,400., Base Mapping, $22,400. with a total of $94,800. The schedule due to the Township's desire to complete this project this year, in order to be eligible for PENNVEST money, HRG would begin work on the township's authorization to proceed. The flight should take place prior to April 15, 2005 to avoid potential spring foliage. The estimated completion date for all services is August 15, 2005.
A motion by Shelly second by Rochat to start the process and execute the scope of services for a fee of $94,800. for reimbursable expenses as stated in letter dated March 9, 2005. Motion carried. Yes - 2, No - Brandt
A motion by Rochat second by Shelly to authorize RETTEW Associates to work with HRG to furnish information on testing of wetlands, etc. Motion carried.
The solicitor suggested the Board work with DTMA as a team with HRG. The solicitor also stated he would create a draft document for a Sewage Authority Committee before next meeting. A motion by Shelly second by Rochat to authorize an informal group to meet to discuss Phase II Project with DTMA, Solicitor, John Rochat, HRG and Greg Hill. Motion carried.
Ralph Watters, DTMA suggested the Board should think through all steps for design and what the Board would like to happen. DTMA has complete confidence in Buchart & Horn. They are out in the field everyday reporting where project problems may be. If Conewago introduces another designer there would be a different relationship with DTMA. Our solicitor will schedule a meeting with DTMA without engineers to determine what DTMA expects.
Rochat mentioned that the Township will be audited by PENNVEST for Phase I of Act 537, Sewer Area week of March 14, 2005, which he will attend.
KOSER BRIDGE - Repair and Replacing - Roadmaster Brandt stated the bridge is being repaired not to his liking or satisfaction. Brandt said Mt. Joy used an angle iron that is not straight and filled it in with 1" concrete. Rochat said he received an e-mail from Mark Wagner, Mt. Joy Township to say the bridge will be open by end of the week. Rochat also said the 30 day meeting with Mt. Joy Township to discuss the procedure for a new bridge for Koser Road is Monday March 14, 2005, and he wanted to know what the Board's feelings are toward a procedure to replace the bridge. The other two Board members agreed to go ahead with procedure of bridge but to do least expensive, but good structural bridge, and not to let Mt. Joy have full control, this is a joint owned bridge. The solicitor suggested that we get four or five engineers firms to submit concept design, and if they meet PENNDOT bridge standards we can us liquid fuel money. The road master suggested going from 36 ft span to 50 ft. span which would allow more water under bridge. The township cannot raise back water 1 ft. or change the flood pattern. Rettew engineer will have their bridge design engineer Quinton Ressler call Rochat.
PROSPECT ROAD BRIDGE - The solicitor sent a letter to Mt. Joy Township just before our last meeting. The letter suggested sand blasting, assuming liability, share expenses to maintenance and repair of bridge. We didn't get a response yet but the solicitor said if our Board wants it done we may have to assume liability and bear expenses, but we this may buy us some time, maybe five more years and we still may have to close it.
CONEWAGO TOWNSHIP COMPREHENSIVE PLAN - It was advertised in The Sun that the Planning Commission and Board of Supervisors will hold a special joint meeting on Monday, March 14, 2005 at the township building. The purpose of the meeting is to discuss administrative issues related to review of existing Township Comprehensive Plan and a new Comprehensive Plan.
PARKS & RECREATION PLAN - This plan is included with advertised meeting March 14, 2005, Comprehensive Plan.
FEE RESOLUTION NO. 1-97, Building Code - Construction Price or Market Value - The solicitor is still working on prior resolutions and will keep the fees the same at this time.
HUMANE SOCIETY AGREEMENT - A letter was sent to Humane Society regarding $1,200.00 bill we owe asking them to show who authorized these bills. We have asked the Humane Society numerous times about getting reimbursed if owner picks up animal, but never got a response.
CHAPELSHIRE FINAL SUBDIVISION PLAN - A motion by Rochat second by Shelly to adopt resolution for Sewage Planning Module for Chapelshire Final Subdivision Plan on March 9, 2005 -Resolution 2005-1. Motion carried.
Rochat stated that letter February, 2005 from Department of Community and Economic Development was to inform us that our application for assistance have been approved for funding in the amount of a $5,000 grant for garage doors. After the department receives all necessary approvals and clearances, a contract will be forwarded to us for review and execution. The contract will contain specific conditions and details regarding the grant and the use of this funding.
Rochat also received letter February 7, 2005 from Barry Hoffman, District Executive regarding drainage concerns on SR 0743, west of the PA Turnpike. The drainage problems that exist at this location are caused by the water not reaching the inlet, the swale in the Turnpike access road is not sufficient to keep stormwater from sheet flowing on to the roadway, and there appears to be significant amount of sub-surface water under the roadway and shoulder area. Resolving these drainage problems will be completed in stages. The Dauphin Co. Maintenance crews have already performed some shoulder cutting activities at this location. However, the inlet top and grate needs to be lowered to match the grade established by the shoulder. There is approximately 500 feet of subsurface under-drain that will be installed at this location as part of the reconstruction project planned for later this year.
Comcast - Rochat e-mailed letter to the secretary to send to Comcast regarding complimentary internet hookup for the township with a formal request and, hopefully they will respond upon receipt of letter.
A motion by Rochat second by Shelly to adjourn at 10:00 PM. Motion carried. Next meeting will be April 13, 2005.
Shirley A. Bretz, Township Secretary